NOTICE

Introduction:

            A Notice is as brief as objective writing. It is often used by the individuals and officials to convey some messages or information. It is used to make appeals, announcements, etc.  Notices are put on notice boards of schools, colleges, departments or published in the newspapers, magazines or appear on the T.V and internet.

            Most notices are meant to be pinned up or pasted on special boards meant for this specific purpose. There must be one or more such Notice Boards in schools and other organizations, whereas notices issued by the government departments and their big organizations also appear in various newspapers.

EFFECTIVE NOTICE:

Writing an effective notice is an art that can be acquired with practice by keeping some basic points in mind while writing them. Your notice should give complete information and must be written in clear and local style and easily understandable language.

Content that an effective notice must include in it are:

  • Name of the organization/institution/office issuing the notice should be on the top in CAPITAL LETTERS.
  • Name of the Place should be written in CAPITAL LETTERS.
  • The word Notice should be written in CAPITAL LETTERS.
  • Date of issuing should be written on the left side. E.g.: 22nd April, 2018.
  • Heading(eye-catching Title)
  • Body should not exceed 12 lines.
  • Why, what, where, when, which information (Purpose) should be given in the body of the notice.
  • Below the body, name, signature and designation should be written on the right side.
  • The final draft is to be boxed with the right question number.
  • It files in exact page (16 to 17 lines).
  • Abbreviations and symbols can be used.
  • Body should not exceed the limit of 8 lines.

FORMAT OF NOTICE WRITNG:

Notices that circulate some kind of official/non official meeting should definitely have:

  • date
  • time
  • venue
  • agenda/purpose
  • Who is to attend?
  • Specific instructions
  • Contact persons/ address

Notice issued for informing about some events:

  • Name
  • Objective/purpose/occasion
  • Date
  • Time /duration
  • Place/venue
  • Essential qualifications/ eligibility/condition
  • Contact address
  • Specific Instructions

Depending upon the occasion, one can use suitable background images, logs or any graphics representing the event.

EXAMPLE 1:

            Your school (Z.P.H.S) is organizing a cultural evening to collect funds for the slum children. The Education Minister has consented to be the Chief Guest on the occasion. Draft a notice about it to be displayed on your school notice board. You are the School Head Boy/Head Girl (word limit 60-80 words).

ZILLA PARISHAD HIGH SCHOOL,
SECUNDRABAD,                
NOTICE

23RD MAY, 2018

Cultural Evening

            A colorful cultural evening is being organized by the School on 10th June, 2018 at 3p.m. to collect funds for the Slum Students of the city. Radio and Media Stars have been invited on the occasion. Mr. Solomon Raju, Education Secretary, has kindly consented to preside over the function. Students are to take their seats by 2:30 p.m. in the school hall. Their respectable parents are welcomed on the occasion.

All are welcome.

                                                                                                                               Ramesh.

                                                                                                                            (Head Boy)

EXAMPLE 2:

           As a Head Boy/Head Girl of Velociity School, Nallakunta, draft a notice requesting the students to donate liberally to a philanthropic society which has set up an earthquake relief fund for the Earthquake and Tsunami Victims in Hyderabad.  Write the notice in about 80 words and put it in a box. Imagine you are Mario /Angelo.

Ans:

VELOCIITY SCHOOL

NALLAKUNTA

NOTICE

23rd April, 2018

Earthquake Relief fund

            The city Philanthropic Society helps people hit by natural calamities. It requests the Student Community to liberally contribute food items, Articles, Medicines, Money and Clothes for the earthquake and Tsunami victims in Hyderabad. Members of the Society are visiting the School on 30th April, 2018 at 3 p.m.  Deposit your donations in the office by 25th April, 2018.

Thank you,

                                                                                                                              Mario
                                                                                                                                                           

                                                                                                                         (Head Boy)        

 EXAMPLES TO SOLVE

1. In the lesson “I will do it”, you studied about an icon of the I.T Industry in India, Mr. Narayana Murthy. He is coming to your school on a visit and to interact with the Students soon. Write a notice for your school Notice Board about the program giving the details like:

  • The date and Time: Welcome
  • Details of the program
  • Students to ask questions
  • Tea and snacks
  • Vote of thanks

2. Write for your School Notice Board about the visit of the Brave Potter to your school and the felicitation planned for him. Your Notice should have details like:

  • The date and time
  • Details of the program.
  • Welcome speech
  • Garlanding
  • Speech by the potter
  • Vote of thanks

Give much information as necessary in about 10 lines.

3. On the occasion of “World Thrift Day”, write a notice for your School Notice Board about the ill effects of lavish style. Highlight the evil as practiced in society where they depend heavily on living on credit. It can land you in debt trap from which it will be very difficult to extricate yourself. It should have details like:

  • Life beyond means.
  • leads to debt
  • Leads to unhappiness
  • You fall sick
  • You can’t work
  • Life of misery

4. In the lesson “Attribute”, you learned about Indian Film industry completing a century in 2013. Imagine that in 2013, your school is also participating in the celebrations. Prepare a notice for announcing celebrations for your school notice board. It should have detail like:

  • The date and time
  • The venue.
  • The chief guest.
  • Welcome address
  • Facilitations
  • Cultural items
  • Vote of thanks etc.

5. In the lesson “The Storied House”, you learned about the sudden death of Bayaji in a fire. Suppose an Ayah who refried from accident in the kitchen. Write a Notice for your school notice Board announcing the death and also plan for a condolence meeting. Your notice should have details like:

  • The name of the Ayah
  • The cause of death
  • The time and date of death
  • Plan to meet the family
  • Condolence meeting details etc.,

6. Write a notice for the school notice board on the importance of the plantation. Your school is organizing this program and you are the person in charge of it. Announce to the school the importance of the day highlighting the various activities planned like:

  • The date and venue
  • The time
  • The details of the program
  • The chief guest
  • Appeal for co –operation

7. In the lesson, “My Childhood“, you get a chance to have glimpse into Abdul Kalam’s childhood. He expired recently while addressing students which he enjoyed doing, post retirement; write a notice for your school notice board, announcing death and paying homage to his memory. Express sorrow at the death and also how you plan to have an all religion prayer meeting at your school for the repose of his soul. Give details like:

  • When death took place
  • The safe funeral
  • His contribution
  • Peoples president
  • An inspiration

8. Write a notice on racial discrimination for your school notice board which is prevailing in recent days.

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